2.1 Membership

Membership with CT Martial Arts provides access to professional martial arts instruction and participation in classes appropriate to the member's age, grade and ability.

Membership is continuous unless cancelled in accordance with these Terms and Conditions.

2.2 Annual Membership Fee

CT Martial Arts memberships are based on an annual tuition fee, which is divided into 12 equal monthly payments for convenience and affordability.

Monthly payments are not calculated based on the number of classes attended in any given month and do not represent payment for individual lessons.

Membership reserves your place within the club and contributes towards the year-round operation of CT Martial Arts, including venue hire, instructor costs, insurance, equipment, administration and ongoing investment in the club.

2.3 Monthly Payments

Membership fees are collected by Direct Debit through GoCardless.

Payments are collected on the agreed monthly collection date.

If a payment fails, GoCardless will automatically attempt to collect the payment again in accordance with their retry process.

Members are responsible for ensuring sufficient funds are available and that their payment details remain up to date.

2.4 Membership Benefits

Membership fees are calculated on the basis of attendance at one class per week.

As an additional membership benefit, members may attend any other CT Martial Arts classes that are appropriate to their age and grade at no additional cost, subject to class capacity and instructor approval.

This additional benefit may be amended or withdrawn by CT Martial Arts where reasonably necessary.

2.5 Membership Place

Your membership reserves your place within CT Martial Arts regardless of weekly attendance.

Monthly payments continue during holidays, school breaks, bank holidays, illness, work commitments, travel and other periods of non-attendance unless CT Martial Arts has agreed otherwise in writing.

2.6 Membership Suspension

Memberships are not normally suspended or paused.

Requests for a temporary suspension will only be considered in exceptional circumstances, such as a long-term medical condition or serious injury preventing participation.

Any suspension is entirely at the discretion of CT Martial Arts and may require supporting evidence.

2.7 Membership Changes

CT Martial Arts reserves the right to amend membership fees, membership options or membership benefits.

Members will receive a minimum of three months' written notice of any increase to membership fees.

3.1 Payment Method

Membership fees are payable by Direct Debit through GoCardless unless otherwise agreed in writing by CT Martial Arts.

Payments are collected on the agreed monthly payment date.

3.2 Failed Payments

If a payment is unsuccessful, GoCardless will automatically attempt to collect the payment again in accordance with its standard retry process.

If payment remains outstanding after the retry attempt, CT Martial Arts may contact you to arrange payment and request that any outstanding balance is settled promptly.

3.3 Overdue Accounts

Where membership fees remain unpaid, CT Martial Arts reserves the right to suspend participation in classes until the account has been brought up to date.

Suspension from training does not remove the obligation to pay any outstanding membership fees due under this agreement.

3.4 Cancellation of Direct Debit

Cancelling your Direct Debit instruction does not cancel your membership.

Membership may only be cancelled by providing written notice in accordance with Section 6 (Cancellation of Membership).

Any membership fees falling due during the required notice period remain payable.

3.5 Payment Responsibility

It is the member's (or parent/guardian's) responsibility to ensure:

• Sufficient funds are available for collection.

• Bank details remain current and accurate.

• CT Martial Arts is notified promptly of any changes that may affect payment.

3.6 Outstanding Balances

CT Martial Arts reserves the right to recover any outstanding membership fees or other monies owed under this agreement using appropriate and lawful means.

Reasonable administration costs arising from unpaid or cancelled payments may be added where permitted by law.

3.7 Fee Reviews

Membership fees are reviewed periodically to ensure the continued delivery of high-quality coaching and facilities.

Where membership fees increase, members will receive a minimum of three months' written notice before the revised fee takes effect.

3.8. Refunds
Membership fees, joining fees, and grading fees are non-refundable except where required by law or where CT Martial Arts agrees otherwise at its sole discretion.

4.1 Attending Classes

Members should attend the class most appropriate to their age, grade and ability, as advised by their instructor.

Students are encouraged to attend regularly to achieve the best possible progress and development.

4.2 Arrival

Members should arrive approximately five minutes before the start of each class. This allows sufficient time to register, prepare for training and ensure classes begin promptly.

Students arriving late may still be permitted to join the class at the instructor's discretion. Where appropriate, instructors may require late arrivals to complete a short warm-up or conditioning exercise before joining the class to ensure they are physically prepared to train safely.

4.3 Missed Classes

Membership fees are not based on attendance and no refunds, credits or reductions will be given for missed classes, regardless of the reason.

This includes, but is not limited to:

• Holidays

• Travel

• School trips

• Illness

• Work commitments

• Family commitments

• Other personal circumstances

4.4 Additional Training

As part of their membership, students are welcome to attend any other suitable CT Martial Arts classes appropriate to their age and grade, subject to instructor approval and class availability.

This additional training benefit may be used to increase training frequency or to make up for missed sessions where practical. While every effort will be made to accommodate members, CT Martial Arts cannot guarantee the availability of specific classes.

4.5 Long-Term Absence

Requests for a temporary suspension of membership will only be considered in exceptional circumstances, such as a serious long-term illness or injury that prevents participation.

Any suspension is entirely at the discretion of CT Martial Arts and may require appropriate supporting evidence.

4.6 Instructor Decisions

Instructors reserve the right to refuse participation in any class where they believe it would be unsafe or unsuitable for a member to train due to illness, injury, behaviour or any other reasonable concern.

5.1 Notice of Cancellation

Membership may be cancelled at any time by providing a minimum of 30 days' written notice.

Notice must be submitted by email to office@ct-martialarts.co.uk.

The 30-day notice period begins from the date written notice is received by CT Martial Arts.

5.2 Payments During the Notice Period

Membership fees remain payable throughout the notice period.

Members may continue to attend classes and enjoy all membership benefits until their membership officially ends, provided their account remains up to date.

5.3 Direct Debit

Cancelling a Direct Debit instruction with your bank does not cancel your membership.

Membership will only be cancelled once the required written notice has been received by CT Martial Arts.

Any payments that fall due during the notice period remain payable.

5.4 Outstanding Balances

Any outstanding membership fees, grading fees or other monies owed to CT Martial Arts must be paid before membership can be concluded in good standing.

CT Martial Arts reserves the right to recover outstanding sums using lawful and appropriate means where necessary.

5.5 Rejoining the Club

Former members are always welcome to return to CT Martial Arts, subject to class availability.

Returning members may be required to complete a new registration form, accept the current Terms & Conditions and pay any applicable joining or membership fees in place at the time of rejoining.

5.6 Cancellation by CT Martial Arts

CT Martial Arts reserves the right to suspend or terminate a membership with immediate effect where a member or parent:

• Seriously or repeatedly breaches these Terms & Conditions.

• Behaves in a manner that is abusive, threatening, intimidating or discriminatory towards instructors, volunteers, staff or other members.

• Repeatedly disrupts classes or refuses to follow reasonable instructor instructions.

• Acts in a way that may bring CT Martial Arts into disrepute or compromise the safety or wellbeing of others.

Where membership is terminated due to a serious breach of these Terms and Conditions, no refund will be payable for any membership fees already paid, except where required by law.

5.7 Refunds

Membership fees are non-refundable except where required by law or where CT Martial Arts, at its sole discretion, agrees otherwise.

Joining fees, grading fees and event fees are also non-refundable unless CT Martial Arts or the event organiser confirms otherwise.

6.1 Respect

CT Martial Arts is committed to providing a safe, welcoming and respectful environment for everyone.

Members, parents, guardians and spectators are expected to treat instructors, volunteers and fellow members with courtesy and respect at all times.

6.2 Following Instructor Guidance

For the safety and enjoyment of all participants, members must follow the reasonable instructions of instructors during classes, gradings, events and club activities.

Instructor decisions relating to safety, class participation, student placement and training activities are final.

6.3 Punctuality

Students should arrive approximately five minutes before their scheduled class.

While every effort will be made to accommodate late arrivals, instructors reserve the right to determine whether it is safe and appropriate for a student to join the class after it has commenced.

6.4 Behaviour

The following behaviours are not acceptable:

• Bullying or intimidation.

• Aggressive, threatening or abusive behaviour.

• Disruptive conduct that affects the learning of others.

• Deliberately unsafe training practices.

• Damage to club or venue property.

• Discriminatory or offensive language or behaviour.

Members who fail to meet these standards may be asked to sit out part or all of a class. Repeated or serious incidents may result in suspension or termination of membership.

6.5 Uniform & Personal Appearance

Members must wear the correct CT Martial Arts uniform unless otherwise authorised by an instructor.

Uniforms should be clean, presentable and suitable for training.

Long hair must be tied back securely before training.

Jewellery must not be worn during training for the safety of the wearer and other participants.

6.6 Training Equipment

Where required for the activity being undertaken, members must wear appropriate protective equipment.

For sparring sessions this includes any protective equipment specified by the instructor, such as gum shields, gloves, shin guards and groin protectors where applicable.

Members are responsible for ensuring that their equipment is well maintained and safe to use.

6.7 Hygiene

Good personal hygiene is expected at all times.

Training uniforms and equipment should be cleaned regularly, and fingernails and toenails should be kept short to reduce the risk of injury.

6.8 Mobile Phones

Mobile phones should be switched to silent during classes.

Members should not use mobile phones while training unless authorised by an instructor.

6.9 Smoking, Alcohol & Drugs

Smoking, vaping, alcohol and the use of illegal drugs are not permitted during classes or at CT Martial Arts events.

Any member who appears to be under the influence of alcohol or drugs will not be permitted to participate.

6.10 Respect for Venues

Many CT Martial Arts classes take place in shared community facilities, schools and sports centres.

Members, parents and spectators are expected to respect each venue's rules and leave facilities clean and tidy after use.

7.1 Student Progress

At CT Martial Arts, we believe every student progresses at their own pace.

Progression is based on a combination of attendance, effort, attitude, technical ability, knowledge, application and readiness, as assessed by the instructor.

While many students are invited to grade approximately every four to five months, this is an average timescale only and is not guaranteed.

7.2 Grading by Invitation

Gradings are by invitation only.

Students will only be invited to grade when their instructor believes they have reached the required standard for their next grade.

The instructor's decision regarding grading readiness is final.

7.3 Grading Registration

Students who receive a grading invitation must register and pay the published grading fee by the stated closing date.

If a student does not register and pay by the deadline, it will be assumed they have chosen not to participate in that grading and they will be considered for a future grading when appropriate.

7.4 Grading Fees

Grading fees cover the administration and delivery of the grading together with any certificates, belts or awards applicable to the grade being attempted.

Grading fees are non-refundable except where required by law or where CT Martial Arts agrees otherwise at its sole discretion.

7.5 Passing a Grading

Payment of a grading fee does not guarantee promotion.

Students must demonstrate the required technical standard, knowledge, attitude and effort appropriate to their grade.

Where the required standard has not yet been achieved, instructors may defer promotion and provide guidance on the areas requiring further development.

7.6 Uniform & Equipment

Students must wear the correct CT Martial Arts uniform when attending a grading unless otherwise authorised by the Chief Instructor.

Students who arrive without the required uniform or equipment may be refused entry to the grading.

7.7 Instructor Authority

The grading panel's decision is final.

The grading panel reserves the right to:

• Pass or defer a student.

• Award a grade.

• Withhold a grade where the required standard has not been demonstrated.

• Decline to assess a student where safety, behaviour or eligibility is a concern.

7.8 Certificates & Belts

Certificates and belts will normally be presented following a successful grading.

CT Martial Arts reserves the right to delay the presentation of certificates or belts where outstanding membership fees or grading fees remain unpaid.

8.1 Medical Information

All members, or the parent/guardian of a junior member, must complete the required Physical Activity Readiness Questionnaire (PAR-Q) and registration form before participating in any CT Martial Arts activities.

Members are responsible for ensuring that all medical information provided is accurate and complete.

8.2 Changes to Medical Conditions

Members must notify CT Martial Arts as soon as reasonably practicable of any change to their medical condition, injury, medication or any other circumstance that may affect their ability to train safely.

8.3 Fitness to Participate

By attending classes, members confirm that they are fit to participate in martial arts training or have obtained appropriate medical advice confirming that participation is suitable.

If a member is feeling unwell, has a contagious illness, or has an injury that may place themselves or others at risk, they should not attend class until it is safe to do so.

8.4 Instructor Authority

Instructors reserve the right to refuse or restrict participation where they reasonably believe that training may present a risk to the member or to others.

This decision is made solely in the interests of safety and the wellbeing of all participants.

8.5 Accidents & Injuries

Any injury, accident or incident occurring before, during or after training should be reported to an instructor as soon as possible.

Where appropriate, CT Martial Arts will record the incident in its accident reporting procedures.

8.6 First Aid

CT Martial Arts will make reasonable efforts to ensure that appropriately trained first aid provision is available during classes and events.

Where necessary, basic first aid may be administered by a suitably trained instructor or appointed first aider.

Where emergency medical treatment is considered necessary, CT Martial Arts may contact the emergency services and, where practicable, notify the member's emergency contact as soon as possible.

8.7 Personal Responsibility

Martial arts is a physical activity requiring effort, coordination and physical contact.

Members are expected to train within their own capabilities, follow instructor guidance and immediately inform an instructor if they experience pain, dizziness, illness or any other condition that may affect their safety.

8.8 Safety Equipment

Members must wear any protective equipment specified by the instructor for the activity being undertaken.

Failure to wear the required protective equipment may result in the member being unable to participate in that activity.

9.1 Parent and Guardian Responsibility

Parents and guardians remain responsible for their child until the class begins and must ensure their child is ready to participate.

Children should be collected promptly at the end of their class unless alternative arrangements have been agreed with CT Martial Arts.

9.2 Viewing Classes

Parents, guardians and spectators are welcome to observe classes where venue facilities allow.

All spectators are asked to remain in the designated viewing area and avoid distracting students or interrupting instruction.

9.3 During Class

To provide the best possible learning environment, parents and spectators must not:

• Enter the training area unless invited by an instructor.

• Interrupt or coach students during class.

• Attempt to discipline or instruct children while a class is in progress.

• Distract instructors or other students.

Questions or concerns should be raised with an instructor before or after class wherever possible.

9.4 Student Welfare

If a parent or guardian has any concerns regarding their child's welfare, progress or experience at CT Martial Arts, they are encouraged to speak directly with an instructor or contact the club office.

CT Martial Arts is committed to providing a safe, inclusive and supportive environment for every member.

9.5 Photography and Video Recording

Parents and guardians may take photographs or video recordings of their own child before or after class, or during class where permitted by the instructor.

Images or videos containing other students should not be shared on social media or any public platform without the permission of the individuals concerned or, in the case of children, their parent or guardian.

CT Martial Arts reserves the right to restrict photography or filming at any class, grading or event where necessary for safeguarding, privacy or operational reasons.

9.6 Media Consent

CT Martial Arts may occasionally take photographs or videos for promotional, educational or club purposes.

Media will only be used where the appropriate consent has been provided by the member or, for junior members, their parent or guardian.

Members who have not provided media consent will not knowingly be included in promotional photography or video. CT Martial Arts will take all reasonable steps to respect these preferences.

9.7 Respectful Conduct

Parents, guardians and spectators are expected to behave respectfully towards instructors, volunteers, staff, members and other families at all times.

Abusive, threatening, intimidating or disruptive behaviour will not be tolerated and may result in the individual being asked to leave the venue or, in serious or repeated cases, the suspension or termination of the associated membership.

9.8 Communication with Instructors
Our instructors' primary responsibility is the safety and supervision of students during class. For this reason, instructors may not be able to discuss individual progress or concerns immediately before, during or after a session. Where a longer conversation is needed, parents are encouraged to arrange a suitable time by contacting the club office.

10.1 Participation

Participation in competitions, seminars, gradings, demonstrations, social events and other activities organised or attended by CT Martial Arts is voluntary unless otherwise stated.

Eligibility to participate may be subject to age, grade, experience, conduct and instructor approval.

10.2 Entry Fees

Competition and event entry fees are separate from membership fees unless explicitly stated otherwise.

Members are responsible for ensuring that entry forms and payments are submitted by the published deadlines.

Late entries cannot be guaranteed.

10.3 Refunds

Competition and event entry fees are generally non-refundable once submitted.

Where an event organiser issues a refund to CT Martial Arts, this will be passed on to the member where applicable.

CT Martial Arts cannot refund fees that have already been paid to third-party organisers unless those fees are first refunded to the club.

10.4 Travel and Supervision

Parents and guardians are responsible for arranging transport to and from competitions and events unless CT Martial Arts has confirmed alternative arrangements.

Parents remain responsible for supervising their child outside of designated coaching or competition areas.

10.5 Conduct

Members representing CT Martial Arts are expected to demonstrate the values of the club at all times.

Students, parents and supporters should behave respectfully towards officials, instructors, volunteers, competitors and spectators.

Unsporting, abusive or inappropriate behaviour may result in removal from the event and may lead to disciplinary action under these Terms and Conditions.

10.6 Instructor Decisions

For the safety and wellbeing of members, instructors reserve the right to decide whether a student is suitable to participate in a competition, event or demonstration.

Where appropriate, instructors may withdraw a student from participation if they believe it is in the student's best interests or necessary for safety reasons.

10.7 Personal Responsibility

Members participate in competitions and events at their own risk and are expected to follow all instructions issued by event organisers, referees and CT Martial Arts instructors.

Members must wear any required protective equipment and comply with the rules applicable to the event.

10.8 External Event Changes

CT Martial Arts is not responsible for the cancellation, postponement, rescheduling or alteration of competitions or events organised by third parties.

Any changes to such events remain the responsibility of the event organiser.

11.1 Timetable

CT Martial Arts aims to provide a consistent timetable throughout the year. However, class times, venues and schedules may occasionally need to change.

Where reasonably possible, advance notice of any changes will be provided.

11.2 Changes to Classes

CT Martial Arts reserves the right to:

• Change class times.

• Change training venues.

• Change instructors.

• Combine classes where appropriate.

• Introduce new classes or programmes.

• Withdraw or replace classes where necessary.

Such changes may be made for operational, safety or business reasons.

11.3 Instructor Changes

While CT Martial Arts will always endeavour to provide high-quality instruction, we cannot guarantee that any particular instructor will teach a specific class.

All instructors delivering classes on behalf of CT Martial Arts are suitably qualified or authorised to teach within the club.

11.4 Class Capacity

Some classes may have maximum attendance limits to ensure safety and maintain coaching standards.

Where a class reaches capacity, CT Martial Arts reserves the right to offer an alternative class or operate a waiting list.

11.5 Class Cancellation

On occasions, classes may need to be cancelled due to circumstances beyond our control or other operational requirements.

Where practical, CT Martial Arts will endeavour to:

• Provide as much notice as possible.

• Offer an alternative class where available.

• Minimise disruption to members.

11.6 Venue Closures & Force Majeure

CT Martial Arts shall not be liable for any interruption to classes resulting from events beyond its reasonable control, including but not limited to:

• Severe weather.

• Flooding.

• Fire.

• Power or utility failures.

• Government restrictions.

• Pandemics or public health emergencies.

• Venue closures.

• Industrial action.

• Any other unforeseen circumstances beyond the reasonable control of CT Martial Arts.

Where reasonably practicable, alternative classes, replacement sessions or online training may be offered, although this cannot be guaranteed.

11.7 Continuous Improvement

CT Martial Arts continually reviews its classes, programmes and services to ensure the highest possible standards of coaching and member experience.

From time to time, changes may be introduced to improve the quality, safety and effectiveness of the training provided.

12.1 Personal Information

CT Martial Arts collects and processes personal information to administer memberships, deliver classes, ensure the safety and wellbeing of members, communicate important club information and comply with legal obligations.

Information collected may include:

• Name

• Address

• Date of birth

• Parent or guardian details (where applicable)

• Contact information

• Emergency contact details

• Relevant medical information

• Attendance records

• Membership and payment information

12.2 Data Protection

CT Martial Arts is committed to protecting your personal information and handling it responsibly in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Personal information will only be used for legitimate business purposes and will not be sold to third parties.

12.3 Sharing Information

Personal information will only be shared where necessary, including:

• With payment providers for the administration of memberships.

• Where required by law.

• Where necessary to protect the health, safety or welfare of a member.

• With emergency services where appropriate.

12.4 Communication

By becoming a member of CT Martial Arts, you agree to receive communications relating to your membership, including but not limited to:

• Class updates.

• Timetable changes.

• Membership information.

• Grading invitations.

• Payment notifications.

• Important club announcements.

Members may opt out of marketing communications at any time; however, essential service communications relating to membership will continue where necessary.

12.5 Photography & Media

The collection and use of photographs and videos is managed in accordance with the media consent provided by the member or, where applicable, their parent or guardian.

CT Martial Arts will make every reasonable effort to respect members' media preferences.

12.6 Data Accuracy

Members are responsible for ensuring that the personal information held by CT Martial Arts remains accurate and up to date.

Changes to contact details, emergency contacts or relevant medical information should be reported as soon as reasonably practicable.

12.7 Privacy Policy

Further information about how CT Martial Arts collects, stores, processes and protects personal information is available in the CT Martial Arts Privacy Policy, which forms a separate document and is available on request or via the club website.

13.1 Assumption of Risk

Martial arts is a physical activity involving exercise, movement and, at times, controlled physical contact. While CT Martial Arts takes all reasonable steps to provide a safe training environment, participation carries an inherent risk of accidental injury.

By participating in training, members acknowledge and accept these inherent risks.

13.2 Limitation of Liability

Nothing in these Terms and Conditions excludes or limits any liability that cannot legally be excluded or limited under the laws of England and Wales, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation.

Subject to the above, CT Martial Arts shall not be liable for any indirect or consequential loss arising from participation in classes, events or activities.

13.3 Personal Property

Members are responsible for their own clothing, equipment and personal belongings.

CT Martial Arts accepts no responsibility for the loss, theft or damage of personal property brought to classes, events or venues, except where caused by our negligence.

13.4 Complaints

CT Martial Arts is committed to providing a positive experience for all members.

If you have a concern or complaint, we ask that you raise it with us as soon as possible so that we have the opportunity to investigate and resolve the matter fairly.

Complaints should initially be discussed with an instructor where appropriate or submitted in writing to office@ct-martialarts.co.uk.

We will acknowledge your complaint and aim to respond within a reasonable timeframe.

13.5 Changes to these Terms and Conditions

CT Martial Arts may update these Terms and Conditions from time to time to reflect changes in legislation, operational requirements or the services we provide.

Where changes materially affect members' rights or obligations, reasonable notice will be provided before the revised Terms and Conditions take effect.

The latest version will always be available via the CT Martial Arts website.

13.6 Governing Law

These Terms and Conditions are governed by the laws of England and Wales.

Any disputes arising in connection with these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.

13.7 Acceptance

By registering as a member of CT Martial Arts, or by a parent or guardian registering a junior member, you confirm that you have read, understood and agree to be bound by these Membership Agreement and Terms and Conditions.

14.1 Membership is Personal

Membership is personal to the registered member and may not be transferred, assigned or shared with another individual.

Training may only be undertaken by the registered member unless CT Martial Arts has provided prior written approval.

14.2 Club Rules

From time to time, CT Martial Arts may publish reasonable club rules, codes of conduct or operating procedures to support the safe and effective running of the club.

These documents form part of these Terms & Conditions and members agree to comply with them.

14.3 Electronic Communication

Members agree that CT Martial Arts may communicate with them electronically, including by email, SMS, WhatsApp or other appropriate digital platforms, for matters relating to:

• Membership

• Payments

• Timetable changes

• Gradings

• Events

• Club announcements

• Safety information

It is the member's responsibility to ensure their contact details remain current.

14.4 Electronic Acceptance

Where these Terms & Conditions are accepted electronically through the CT Martial Arts website or any authorised registration platform, that acceptance shall have the same legal effect as a handwritten signature.

14.5 Entire Agreement

These Terms & Conditions, together with the CT Martial Arts Privacy Policy and any documents expressly referred to within them, constitute the entire agreement between CT Martial Arts and the member.

No verbal statement, representation or promise made by an instructor, volunteer or representative shall override these Terms & Conditions unless confirmed in writing by CT Martial Arts.

14.6 No Waiver

If CT Martial Arts chooses not to enforce any provision of these Terms & Conditions on one occasion, this shall not affect our right to enforce that provision, or any other provision, at a later date.

14.7 Severability

If any part of these Terms & Conditions is found by a court to be unlawful, invalid or unenforceable, the remaining provisions shall continue in full force and effect.

14.8 Force Majeure

CT Martial Arts shall not be responsible for any failure or delay in performing its obligations where this results from circumstances beyond its reasonable control, including but not limited to:

• Severe weather

• Fire

• Flooding

• Power failure

• Government restrictions

• Public health emergencies

• Industrial action

• Venue closure

• Acts of God

• Any other unforeseen event beyond our reasonable control.

Where reasonably practicable, alternative classes or arrangements may be offered, although this cannot be guaranteed.

14.9 Intellectual Property

All CT Martial Arts branding, logos, course materials, handbooks, grading resources, videos, photographs and other educational content remain the property of CT Martial Arts unless otherwise stated.

These materials may not be copied, reproduced, distributed or used commercially without prior written permission.

14.10 Website & Digital Content

All information published on the CT Martial Arts website is provided in good faith.

From time to time information may be updated, amended or removed without prior notice.

14.11 Equality & Inclusion

CT Martial Arts is committed to providing an environment that is welcoming, inclusive and respectful.

We do not tolerate unlawful discrimination, bullying or harassment and expect all members, parents, instructors and visitors to contribute positively to the culture of the club.

14.12 Acceptance

By becoming a member of CT Martial Arts, or by registering a child as their parent or legal guardian, you confirm that:

• You have read these Membership Agreement & Terms and Conditions.

• You understand them.

• You agree to be bound by them.

• You understand that these Terms & Conditions may be updated from time to time, with reasonable notice where appropriate.

The following definitions apply throughout these Membership Agreement and Terms & Conditions unless the context requires otherwise.

"CT Martial Arts"

Means CT Martial Arts, its owners, employees, instructors, assistant instructors, volunteers and any person authorised to deliver classes, events or activities on behalf of the club.

"Member"

Means any person who has completed the registration process and whose membership has been accepted by CT Martial Arts.

Where the member is under the age of 18, references to the member include their parent or legal guardian where appropriate.

"Parent or Guardian"

Means the person with parental responsibility or legal authority to act on behalf of a junior member.

"Membership"

Means the ongoing agreement between CT Martial Arts and the member that provides access to training and associated membership benefits in accordance with these Terms and Conditions.

"Membership Fee"

Means the annual tuition fee payable by the member, which is divided into equal monthly payments unless otherwise agreed by CT Martial Arts.

"Instructor"

Means any person authorised by CT Martial Arts to coach, supervise, assess or deliver martial arts instruction, fitness sessions, gradings or club activities.

"Class"

Means any training session, fitness class, seminar, workshop, grading, competition coaching session or other activity organised by CT Martial Arts.

"Training Area"

Means the designated area used for martial arts instruction, fitness sessions, gradings or club activities.

"Writing" or "Written Notice"

Means communication sent by email to office@ct-martialarts.co.uk, or any other method of written communication accepted by CT Martial Arts.

"GoCardless"

Means the authorised Direct Debit payment provider used by CT Martial Arts for the collection of membership fees.

"Website"

Means the official CT Martial Arts website and any associated online member portals operated by or on behalf of CT Martial Arts.

"Terms and Conditions"

Means this Membership Agreement and Terms & Conditions, together with any documents expressly referred to within it, including the CT Martial Arts Privacy Policy.